I Didn't Get My Tax Statement in the Mail
Tax statements are mailed out by the Surplus Line Association of Illinois about four weeks before the due date. They are sent directly to licensees at the surplus line license mailing address that was reported to NIPR. Sometimes, this is the licensee's home address. However, if you have designated a separate tax statement recipient, the statements are mailed to that person.
Unless your license has expired or been canceled, tax statements are not generally available on paper, or from the EFS, until the month before they are due. If you did not receive, or cannot find, the statements, they can be reprinted on the EFS by following these instructions. If you have tried printing the statements from the EFS and were unable, you can send an email to and request duplicate statements.
Other Important Reminders
DO NOT ALTER THE NUMBERS ON THE TAX STATEMENT
By law, taxes are due, not based on policy effective dates, but rather based on filings with the Surplus Line Association of Illinois. The numbers on your tax form(s) reflect those filings. DO NOT CHANGE THESE NUMBERS without first contacting the Association. Your check must match the amount preprinted on this form and should be made payable to "Illinois Department of Insurance."
For instructions regarding how to see the detail that makes up the numbers on your tax statement, click here
MAIL STATEMENT AND CHECK TOGETHER
If you owe tax, always include your check
in the same envelope with your tax statement. However, if you must send them separately due to pandemic restrictions, the Department of Insurance has asked that you put your NPN number on the check so they can identify the tax payment.
ELECTRONIC SIGNATURES
The Department of Insurance has indicated that electronic signatures on tax statements are acceptable.
YOUR TAX STATEMENTS MUST BE FILED ...
... EVEN IF NO TAX IS DUE.
Failure to file by the due date (Aug 1 for surplus line) will result in a
penalty of at least $400!!
KEEP ONE COPY FOR YOUR FILE
...
... and send the other copy with your payment to the DEPARTMENT OF INSURANCE at the address shown on the form. DO NOT mail these forms to the Association!!
PROOF OF MAILING/DELIVERY
There is nothing in the surplus line statute that requires you to obtain proof of mailing or proof of delivery for your tax forms. However, since failure to file by the due date could subject a licensee to substantial fines and penalties, it is prudent and advisable to choose a delivery system that can provide proof of mailing and proof of delivery.
When proof of mailing and delivery is accessible online via a tracking number (as is typically the case with UPS, FedEx and USPS), please note that this proof is often no longer available after 3 months. It is advisable to access the proof of mailing and delivery online a couple of weeks after mailing, and print it out so you can keep it in your files together with your copy of the tax statement. Disputes about receipt of a tax statement or payment often do not even arise until after five our six months from the due date.
COMPLYING WITH DUE DATE REQUIREMENTS
Section 412 of the Illinois Insurance Code states, "A tax return or report shall be deemed received as of the date mailed as evidenced by a postmark, proof of mailing on a recognized United States Postal Service form or a form acceptable to the United States Postal Service or other commercial mail delivery service, or other evidence acceptable to the Director."
The Department of Insurance has indicated in the past that the date imprinted from a postage meter is not an acceptable proof of mailing.
If you did not receive, or cannot find, your tax statements, try reprinting them from the EFS. If you don't have a login for the EFS or are having problems printing the statements, send an email to
and we'll be happy to send/email duplicates.
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