Effective January 1, 2015, insureds who qualify to independently procure insurance directly from an unauthorized insurer must report those transactions and pay associated taxes and filing fees. The reporting is done online through the ipFile system, hosted by the Surplus Line Association of Illinois. Like our online surplus line transaction reporting system, the reporting site is intuitive and easy to use.
You can access the registration/reporting site at:
https://www.slai.org/ipfile
Want a Quick Start overview? Click here.
Looking for a User Manual? Click here.
Third-Party Filer? Click here.
Some key points to remember
- There are qualifications in the statute that must be met in order to independently procure insurance from an unauthorized insurer. The insured must be an "industrial insured" which includes meeting the definition of an "exempt commercial purchaser" and retaining a "qualified risk manager" and having Illinois as your "home state" -- as all these terms are defined in the law.
- The filing requirement and tax apply to any policy whose initial effective date is January 1, 2015 and later.
- For a policy, the filing must be made within 90 days of the effective date of the policy. For an endorsement, the filing must be made within 90 days of the issue date of the endorsement.
- Once you file a policy or endorsement, you'll get separate invoices for the tax and for the filing fee. These invoices must be paid within 30 days of the date you made the filing.
- All taxes and fees are based on the effective date of the policy and are calculated for you automatically as you enter a filing. IP Tax is currently 0.5%. Fire marshal tax is currently 1% of certain coverages. Filing fee is currently 0.04%. For more information about taxes and fees, click here.
To File Your Policies / Endorsements
In order to make filings, first you will register to create an account with us. Information collected for registration will include company name and FEIN, name and contact information of the person making the filing, risk manager name and contact information (if different), filing contact address, and corporate headquarters address (if different). Upon submitting the registration information, your account will be confirmed and active within 1 business day. At that point you will be able to enter transactions. For each transaction, you will need just a few pieces of information: policy number, insurer, insured name and address, effective date, term, limit of liability, type of coverage and premium. The system will calculate all taxes and fees for you, and each will be rounded to the nearest whole dollar.
To Pay Your Taxes and Filing Fees
Once you submit a transaction, your invoice for IP filing fees will be emailed to you immediately from ipfile.filingfee@slai.org (add this email to your contact list or list of approved senders to make sure the invoices do not go to your spam folder). The State will send you an invoice for taxes within a day or two.
Questions?
If you have questions as you complete the registration or filing process, please feel free to contact the Association.
